Job Title: Vehicle Admin
Location: JMC PAMPANGA
Department: Operations
Reports To: Inventory Manager or Operations Manager

• Handle all administrative tasks related to vehicle registration, licensing, and titling in compliance with local and national regulations.
• Maintain and update vehicle inventory records, including stock numbers, VINs, and delivery status.
• Process vehicle sales paperwork, including purchase agreements, invoices, and customer documentation.
• Liaise with the DMV and other regulatory agencies to ensure timely and accurate processing of paperwork.
• Coordinate vehicle deliveries and ensure all documentation is complete before handover.
• Assist with service records, warranty submissions, and recall notifications.
• Monitor and manage fleet or dealership management systems (DMS) such as CDK, Reynolds & Reynolds, etc.
• Maintain accurate filing systems, both physical and digital, for vehicle records and customer documents.
• Support the sales and service teams with various administrative tasks as needed.
• Prepare reports on vehicle inventory, registrations, and compliance status.

• College graduate of a 4-year course
• Previous experience in automotive administration, fleet management, or dealership operations preferred.
• Strong knowledge of vehicle registration and titling requirements.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and dealership management software.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to work independently and handle multiple tasks in a fast-paced environment.

• Office-based role within an automotive dealership, fleet office, or service center.
• Standard working hours, with occasional overtime during peak periods (e.g., end-of-month reporting, new model launches).