• Executive Calendar Management Manage and optimize the calendars of the MD and President, including scheduling, prioritization, and conflict resolution
• Travel & Logistics Plan and coordinate all travel logistics — domestic and international — including itineraries, accommodations, and ground transport
• Meeting Coordination Prepare meeting agendas, pre-read materials, and track post-meeting action items to ensure executive follow-through
• Cross-Department Coordination Serve as the primary liaison between the Executive Office and internal departments, ensuring directives are communicated and acted upon
• Communications & Documentation Draft, review, and manage executive correspondence, memos, and confidential documents on behalf of the MD and President
• Planning & Operating Rhythm Own the executive operating rhythm — weekly reviews, monthly planning cycles, and deadline tracking across departments
• Digital Tool Management Implement and manage digital tools (MS Teams, Outlook, project management platforms) to optimize scheduling and task tracking
• Manage Administrative Associate (when applicable) and maintain standards for the Executive Office
• Confidentiality Handle sensitive information with the highest level of discretion and professionalism

• Bachelor's degree in Business Administration, Communications, Management, or related field
• Post-graduate diploma or certification in Office Management or Executive Administration is
• 5–8 years of progressive administrative experience, with at least 3 years supporting C-suite or senior leadership
• Prior exposure to dual-reporting or multi-principal executive support is a strong advantage
• Experience in automotive, distribution, retail, or similar industry is preferred but not required
• Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)
• Hands-on experience with project management or productivity tools (e.g., Asana, Notion, Trello, or similar)
• Familiarity with ERP systems (NetSuite experience is a plus)
• Strong written communication — capable of drafting executive-level correspondence independently
• Exceptional organizational skills with a strong sense of urgency and follow-through
• High discretion and integrity handling confidential business and executive information 
• Proactive problem-solver — anticipates needs before they become issues
• Excellent interpersonal skills; able to coordinate across departments and with external stakeholders
• Composure under pressure with the ability to manage competing priorities simultaneously
• Adaptable and willing to flex responsibilities based on operational demands

At AutoGlobal Group, we are Driven —not just vehicles, but impact, innovation, and opportunities that move communities and businesses forward. Our culture is built on collaboration, integrity, and growth, and we strive to create a work environment where every team member can thrive.

We’re committed to continuous improvement—of our products, our processes, and our people. We encourage fresh ideas, back them with real support, and give teams the tools and trust to own outcomes. When you grow here, your work scales with you.

Why You’ll Love Working Here

• An inclusive workplace where diverse perspectives fuel better ideas
• Clear opportunities to learn, grow, and advance your career
• Collaborative teams that move fast, share knowledge, and build together
• A culture that recognizes ownership, celebrates wins, and values impact

At AutoGlobal Group, we’re more than a company—we’re a community committed to excellence, progress, and delivering results that matter. Join us and be part of a team that’s Driven.

PRIVACY NOTICE

AutoGlobal Group is committed to protecting your privacy and personal data. By submitting your job application, you consent to the collection, processing, and storage of your information for recruitment and hiring purposes. We handle your data responsibly and in compliance with applicable privacy laws.

If you have any questions or concerns about how your personal data is used or stored, please contact us at careers@autoglobalgroup.com.ph.